Reimbursement details
Track work driving separately from commuting. Add reimbursable tolls and parking so the summary is ready for payroll notes or a caregiver reimbursement record.
Mileage rate
Free reimbursement tool
Free Mileage Reimbursement Calculator
A free mileage reimbursement calculator estimates how much to reimburse a caregiver or household employee for work-related driving. Enter reimbursable miles, the cents-per-mile rate, tolls, parking, and any amount already paid to create a copy-ready reimbursement summary.
The 2026 IRS business mileage preset is 72.5 cents per mile. Use a custom rate if the household employment agreement or payroll policy says otherwise.
How the mileage calculator works
1
Enter reimbursable miles
Add only work-related miles, such as errands, school pickups, appointments, or care-related trips requested by the household.
2
Choose the mileage rate
Use the IRS business mileage rate, a prior-year rate, or a custom cents-per-mile rate from the employment agreement.
3
Add tolls and parking
Include reimbursable out-of-pocket driving costs separately so they are not blended into wage or mileage-rate math.
4
Review the amount due
Subtract any amount already paid, then copy the summary for payroll notes, an invoice, or a reimbursement record.
Planning estimates
Twice monthly
$245.60
Rough monthly estimate if this reimbursement repeats twice.
Annualized
$2,947.20
Rough annual estimate across 24 similar payroll periods.
This tool estimates reimbursements only. It does not determine taxable treatment, worker classification, local labor rules, or official payroll reporting.
Mileage reimbursement FAQ
What is a mileage reimbursement calculator?
A mileage reimbursement calculator multiplies reimbursable work miles by a cents-per-mile rate, then adds approved tolls, parking, or other driving expenses to estimate the amount owed.
What is the 2026 IRS mileage rate?
The 2026 IRS optional standard mileage rate for business use is 72.5 cents per mile. Employers may use a different policy, so confirm the rate in the work agreement.
Can a nanny or caregiver be reimbursed for mileage?
Yes. If a nanny or caregiver uses a personal vehicle for work errands or care-related driving, the household can reimburse those miles under its agreed policy.
Should commuting miles be reimbursed?
Usually no. Normal commuting between home and the regular work location is commonly excluded. Work trips during the shift, such as school pickups or errands, are different.
Are mileage reimbursements taxable wages?
Many accountable-plan reimbursements are tracked separately from taxable wages, but treatment depends on documentation and payroll setup. Confirm with a payroll provider or tax professional.
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